Facilities and Services
14.1 Practice
Clubs may schedule up to 2 practices per week, 2 hours each, with practices held Monday–Thursday at Willis Fields and Monday–Friday at Colvin Center. There is no reservation fee for approved practices. Clubs requesting 3 or more practices weekly may be charged a facility reservation fee based on location and duration.
Clubs must submit practice time requests to the Competitive Sports Office by the semester deadline (shared via email). Failure to meet the deadline may result in loss of space to other clubs or programs.
Priority for Practice Times:
- Clubs in good standing retain priority for their current practice times.
- Conflicts over new time slots are resolved using previous year’s priority points.
Note: Facility space is not guaranteed and is subject to change or modification by Competitive Sports or the Department of Wellness at any time.
14.4 Athletic Trainer
The Competitive Sports Office provides a CPR, AED, and First Aid certified staff member for all home contests on Department of Wellness facilities.
If a club wishes to have a certified Athletic Trainer present, they must submit the trainer’s contact info and certification from an accredited program at least two business days prior via email for approval.
Final authority on return-to-play decisions, concussions, and emergency procedures rests with the Competitive Sports Staff.
14.5 General Field Policies
- Field use is not permitted while it is raining/the ground is saturated due to rain.
- The Competitive Sports Office makes weather decisions to cancel games by 2 p.m. The Competitive Sports Office will send out an email when canceling because of weather.
- OSU is tobacco free, smoking, chewing, etc. while on the fields is not allowed.
- Pets are not allowed in the Department of Wellness fields.
- Do not drive/park on the fields or on the gravel drive leading to the building.
- Clubs may park in the lot north of the fields or along the side of the street.
- Pick up trash on the fields.
- Be respectful of other clubs and obey your scheduled practice time and field.
14.6 Department of Wellness Facilities
Classrooms, facilities, or practice fields are available for select clubs. A club officer will need to contact the Competitive Sports Office to explore available space and times. The Club Practice Policy (15.1) will be administered for DOW facility requests.
When using the Colvin Recreation Center, Clubs must follow all facility Policies and Procedures. This includes but is not limited to:
- All members must swipe in to access the facility.
- All organized fitness activities (personal training, group fitness instructing, etc.) must be facilitated and led by the Department of Wellness Fitness Staff.
- All club members must follow facility food and drink policies.
- Patrons are expected to display acceptable social behavior while using any of the Wellness facilities.
- All policies can be found here.
- Failure to comply with the above policies can/will result in club suspension / loss of facility access and future reservations.
Clubs wishing to use Gallagher Iba, Pickens Stadium or Hedge Field need to contact the Athletic Department to obtain permission.
14.7 Storage
The Colvin Center has a limited number of cages for clubs to store their equipment, jerseys, etc. Please contact your Competitive Sports Rep if you would like to utilize storage space. The space is above the MAC gym behind a locked cage and door and is not guaranteed based on availability.
14.8 Flyers in Campus Buildings
A club representative must bring all material to be posted to Campus Life for an authorization permit. Upon completion of the permit, the representative will be allowed to stamp each flyer/poster with a stamp available in Campus Life. Once this is done, Campus Life will give the representative a listing of approved posting areas on campus.
Clubs may also use the bulletin board in the entry way hallway of the Colvin (last board on your left when you walk in). Flyers advertised in the Colvin do not need to be stamped.
14.9 Meeting Rooms
Student organizations may reserve rooms in multiple facilities across campus. Contact information can be found below for the following locations:
- Colvin Center/Seretean Wellness Center – contact your Competitive Sports Representative
- Union - SU Building Services at (405) 744-5232
- Classroom Building Rooms – Registrar’s at (405) 744-6885.
14.10 Use of Campus Grounds
A permit must be obtained from Campus Life and Leadership. Tents and lawn signs must be approved for placement by the Competitive Sports Office and other campus members.